Top Things to Know When Buying or Moving to Microsoft Sharepoint
Over the years I have seen so many companies go wrong with their portal strategy that it isn’t even funny. To help you with your next portal installation here are some things to remember. As always if you need help with your up-front decision making shoot me an email mark@one80group.com.
1. Microsoft usually targets the marketing and business divisions on a Microsoft Sharepoint installation. If you are a business professional always include your IT group before buying any services. They will know the costs and skills required to keep the system up and running.
2. Microsoft changed their licensing for Sharepoint 2007 so make sure you understand the features you want, you have the money for. Always ask the hard questions like do I get that with the standard license or enterprise license. It can be the difference of millions of dollars.
3. Most organizations look at Microsoft Sharepoint as a communications tool although most and I do mean most organizations use the tool as a extended document sharing system.
4. Document search will be useless unless you come up with a meta data strategy to describe your documents.
5. Don’t get to excited about the mysite feature inside of Microsoft Sharepoint. Most companies have to turn this off because of issues with controlling what people write on a personal site. I have examples of call center people posting customer stories. BAD BAD BAD
6. Try to get cals (client access licenses) included with your office enterprise agreement if you have one. It will save you sometimes upward of 40% or more on standard licensing.
7. Authentication is the number one issue with large organizations and Microsoft Sharepoint. Trusted, Un-trusted, and other kinds of networks and user access must be addressed or you will have wasted your money.
8. If you do have your system split between a communications group and an IT group remember IT can do everything you need but will usually push back. So be sure to use outside resources for documentation if the IT group says something on the system cannot be developed.
9. You need guidelines and rules for anyone having a site on your Microsoft Sharepoint system that also includes quotas etc. If you don’t address this you will end up with a large system full of outdated information that takes terabytes of disk space to back-up.
10. You can use Microsoft Reporting Services to provide reports and dashboards instead of the external data connector add-on for Microsoft Sharepoint.
If you have tips you would like to share about Microsoft Sharepoint send me a note and I will add them.
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Post Words:
Microsoft, Sharepoint, Always, Document, Don't, Authentication, Trusted, Un-trusted, Reporting, Services